What the service includes
An address on your company domain makes customer communication consistent and supports brand recognition. We help set up team mailboxes, departmental addresses and access on computers and phones. Email configuration is planned alongside DNS, security practices and message archiving.
Mailboxes and team addresses
Mailboxes, aliases and forwarding rules have different roles. A mailbox stores messages, an alias delivers them to an existing address, and forwarding sends them elsewhere. We help choose a structure suited to your team. Each address should have an owner, clear access rules and a procedure for staff changes.
Deliverability and domain protection
SPF identifies permitted sending servers, DKIM enables message signing, and DMARC defines how sender alignment is assessed. These records help reduce domain impersonation. They do not guarantee delivery of every message: sender reputation, message content and the receiving server’s policy also influence the outcome.
Migration and everyday use
Before moving email, we review mailboxes, data volumes and device settings. We agree on the copying sequence and MX changes, then test sending and receiving. Contacts, calendars and local archives need separate checks because not all information is stored in an IMAP mailbox. Keeping the original data during verification makes the transition easier to manage.
Organised business communication
Well-planned addresses help separate sales, customer care and administration. New staff should receive individual access, while shared addresses need clear handling rules. We help build the structure without unnecessary mailboxes. Attachment storage and work across several devices should also be considered so that daily communication remains convenient and the team knows where each type of message belongs.
Prepare the email setup
List mailboxes, aliases and forwarding rules. Estimate data volumes and identify email applications. Include systems sending automatically, such as a shop, forms, CRM or newsletters. Decide whether contacts and calendars must move and who approves DNS changes. This helps migration support the team’s work rather than only copying the messages stored on the server.